Translation technologies to improve your document management system

translation technologies
By August 11th, 2021 | web translation | 0 Comments

Document management is one of the most important everyday processes of a company, especially in companies with a constant flow of documents and data. In this article we will analyze the reasons why you should improve your document management system and how translation technologies can cause a positive impact on the internationalization of your company.

Digitalization of all a company’s paperwork means an essential progress that allows optimizing the tasks related to the different types of documents. From contracts to résumés, reports, budgets, orders, mails and invoices. There is a huge amount of information that needs to be located, classified, indexed, recovered and monitored.

Benefits of having a good document management system

Document management systems simplify work, speeding up the whole process and allowing modifications, creation of new versions and permanently deleting or saving in a meticulous and safe way. 

These tools contribute to the correct handling and monitoring of the whole amount of internal and external information of the company and are considerably beneficial:

  • Automatization of communication between departments.
  • Integration of several processes that affect the same document flow.
  • Saving time on search and inquiry.
  • Granting instant access from anywhere.
  • Guaranteeing management confidentiality and safety, whether it’s external, accessed by collaborators who are not part of the company, or internal.
  • Saving physical space.
  • Contributing to reducing the impact on the environment.
  • Any authorized user can access easily and rapidly.

A good document management system is valid for all companies, regardless of the size or volume of information they produce, and they can choose individual tools or completely integrated systems.

The importance of translation technologies and document management systems in internationalization

In this globalized world, there are more and more companies that decide to take the leap and try their luck in the international market to increase their productivity and business volume.

During the process of internationalization, companies need the necessary tools to reduce cultural, legislative and idiomatic differences.

It is necessary to rely on a translation service company that has the most efficient and advanced Globalization, Internationalization, Localization and Translation (GILT) methodologies and tools. Professional translation software allows automatizing and centralizing international multilingual projects.

Constant interaction with clients, suppliers and collaborators at an international level means organizing and managing files and documents that must be frequently updated into two or more languages.

Linguistic assets must be managed appropriately with a Multilingual document management system such as the Cava de Documentos.

Multilingual document management

Regularity of document traffic is a constant matter in company internationalization: quarterly or half-year results, annual memories, cost and price updates... The content volume is truly substantial.

Within translation technologies, the Cava de Documentos allows us to have every document preserved individually, serially, and by type, facilitating their update through specific translation memories and providing significant benefits:

  • Flexible upkeep
  • Reduced work time.
  • Cost reduction since the translations are applied on the updated part.
  • Better consistency and quality
  • Corporate linguistic style, with specific dictionaries and customized style guides.

Leverage translation technologies and the best multilingual solutions to publicize your products and services worldwide.

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